Assistant Dean, Student Affairs & Admissions
Reference No. IRC45770
Job Title Assistant Dean, Student Affairs & Admissions
Posting Date 30-Sep-2020
Department Office of Student Affairs
Organization Name College of Medicine and Health Sciences
About University

Khalifa University is a world-class, research-intensive institution in Abu Dhabi, the capital city of the United Arab Emirates (UAE). The University’s mission is to seamlessly integrate research and education to produce world leaders and critical thinkers in science, engineering, and medicine, and also to be a catalyst towards Abu Dhabi’s 2030 vision for a knowledge-based economy. Khalifa University has two campuses in the city of Abu Dhabi – the KU Main Campus and the Sas Al Nakhl Campus, the latter housing two of KU’s flagship research institutes: Masdar Institute and Petroleum Institute.

Brief Description

Reporting to the Associate Dean for Student Affairs, the Assistant Dean for Student Affairs & Admissions at Khalifa University’s College of Medicine and Health Sciences (CMHS) supports the Associate Dean in providing administrative leadership and policy development and implementation for medical student administrative and support functions, with focus on recruitment and admission

Detailed Description

Strategic Responsibilities

  • Contribute to the formulation of the CMHS’s strategy, with a focus on meeting KU and CMHS strategic goals in the areas of recruitment and admission of a diverse class of medical students
  • Contribute to the development of the CMHS’s policies and procedures, adhering to the overall objectives of Khalifa University, ensuring alignment to applicable regulations and standards, and promoting leading practices and educational excellence
  • Contribute to the development and management of the office budget
  • Manage and mentor staff within the office

Operational Responsibilities
Leadership for developing and maintaining CMHS educational programs:

  • Provide leadership for the CMHS Office of Student Affairs
  • Support CMHS accreditation processes and its program of continuous quality improvement
  • Work with the Dean, Associate Deans and faculty to plan, develop, implement, assess and improve courses, programs and services that support the College’s missions
  • Ensure that medical student programs and services conform to laws, regulations, and policies of the United Arab Emirates

Student Affairs and Admissions

  • Ensure the activities of the office are in alignment with accreditation guidelines
  • In coordination with the Associate Dean for Student Affairs, manage recruitment and admissions processes to meet Khalifa University and CMHS strategic goals
  • Provide routine reports to the Associate Dean and others as requested
  • Develop and coordinate medical school recruitment activities
  • Support KU pre-medical programs and activities
  • Establish and support pipeline programs to increase the number of qualified applicants to the CMHS
  • Review applications to the MD program and ensure that applicants to the CMHS meet the minimum requirements necessary for admission to the CMHS
  • Serve as Chair of the Admissions Committee for CMHS
  • Provide recommendations to the Associate Dean regarding faculty appointments to the committee and member performance
  • Oversee training of admissions committee members
  • Ensure the integrity of the admissions process by establishing policies and processes that minimize the risk for conflicts of interest
  • Oversee the onboarding process for accepted medical students
  • Participate in freshman orientation
  • Oversee preparation and transfer of medical student pre-medical grades and records to the registrar’s office in coordination with KU and other CMHS offices and departments, ensuring compliance with university, local, and federal laws, regulations, and policies

Other Responsibilities

  • Work with the Dean, Associate Deans, and Khalifa University’s Office of Research Support to promote and support research activities
  • Support and mentor office faculty and staff who participate in research

Administrative & People Management

  • In consultation with the Dean and Associate Deans, actively work with the Office of Human Resources to recruit and retain high-quality faculty and staff for the Office of Student Affairs
  • Manage faculty and staff (direct reports) by defining job expectations
  • Plan, monitor, and appraise faculty and staff performance
  • Coach, counsel, and actively participate in the departmental employees’ on-boarding, mentoring, and professional development
  • Assist in scheduling and assigning staff workload in the Office of Student Affairs
  • Provide information or prepare reports as and when needed


  • Ensure adherence to the University’s information security policies and procedures, and report breaches or other security risks accordingly
  • Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Perform any other tasks assigned by the Dean and his line managers

Supervisory Responsibilities

  • Provide coaching, guidance, and mentoring as required to enhance the internal capabilities of the team and ensures the achievement of established objectives and plans
  • Recommend appropriate training courses as pre-determined training needs, evaluate their effectiveness, and monitor their results
  • Carry out performance appraisals for subordinates according to planned schedules and recommends necessary actions as per applied practices
  • Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly
  • Follow up on employees’ administrative affairs such as vacations, leaves, and other administrative and related affairs
Job Requirements

Required Qualifications

  • MD and/or Ph.D. in a relevant field
  • Qualified for faculty appointment at the rank of Assistant Professor or higher
  • Prior leadership role in recruitment and admission of students to a program of higher education

Preferred Qualifications

  • Prior leadership in student affairs and admissions
  • Demonstrable accomplishments in teaching, research, healthcare delivery, and/or service at a level commensurate of Assistant Professor or above

Required Experience

  • Strong record reflecting excellence in education, clinical practice, research, and or administration
  • Proven management experience, requisite expertise in working collaboratively with faculty members and medicine professionals, strong interpersonal skills, and a thorough understanding of university structure and culture are essential
  • Demonstrable ethical behavior, professionalism, interpersonal skills, leadership, and management abilities that are sufficient to effectively direct and develop staff and students

Preferred Experiences

  • Five (5) or more years of experience in medical student recruitment and admissions
  • Familiarity or experience with an educational institution in the Middle East
How To Apply A complete application includes curriculum vitae, cover letter, photo, and the names and contact information of three references.
Assistant Dean, Student Affairs & Admissions